Quotation Generator
Create a professional quotation for your products or services, calculate prices automatically, and download the completed quotation as a PDF document.
Enter your business details, customer information, quotation items, discounts, tax, and terms. The quotation preview updates automatically as you complete the form.
Business Information
Enter the business details that should appear on the quotation.
Customer Information
Add the customer or client details that should appear on the quotation.
Quotation Information
Set the quotation number, currency, date, and validity period.
Products / Services
Add each product or service being quoted. The amount for each item is calculated from quantity × unit price.
Charges
Apply an optional discount and tax to the quotation subtotal.
Terms & Additional Information
Add payment terms, conditions, delivery information, or any other notes relevant to the quotation.
Your quotation is updated automatically as you enter information.
Your Business Name
QUOTATION
| Description | Qty | Unit Price | Amount |
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About the Quotation Generator
A quotation is a document that communicates the expected cost of products or services before a customer decides to proceed with a transaction. It normally contains business information, customer details, item descriptions, quantities, prices, applicable discounts or taxes, and terms of the offer.
The Resouria Quotation Generator combines these details into a structured quotation and calculates the estimated total automatically. You can review the document in the preview area before downloading it as a PDF.
The calculations are based on the information entered into the form. Always review the final quotation, especially prices, taxes, payment terms, and validity dates, before sending it to a customer.
When the Quotation Generator Is Useful
A quotation can be useful whenever a customer needs to know the expected cost of a product, service, project, or proposed job before making a purchase decision.
- Small business product and service quotations
- Construction and renovation estimates
- Consulting and professional services
- Printing, design, and digital services
- Equipment and material supply quotations
- Repairs and maintenance work
- Event planning and service packages
- Freelance projects and client proposals
How to Use the Quotation Generator
- Enter your business name and contact information.
- Upload your business logo if you want it displayed on the quotation.
- Enter the customer's name and contact details.
- Set the quotation number, currency, date, and validity date.
- Add each product or service together with its quantity and unit price.
- Apply a percentage or fixed discount if necessary.
- Enter the applicable tax percentage.
- Add your terms, conditions, and additional notes.
- Review the live quotation preview.
- Select Download Quotation to save the quotation as a PDF.
Tips for Preparing a Good Quotation
- Use a unique quotation number for each quotation.
- Clearly describe each product or service being offered.
- Check quantities and unit prices before sending the document.
- State how long the quotation remains valid.
- Clearly explain payment terms and important conditions.
- Make sure discounts and taxes are calculated correctly.
- Keep a copy of quotations issued to customers for your business records.
How the Quotation Total Is Calculated
Each quotation item is calculated using:
The subtotal is the sum of all item amounts. If a discount is entered, it is deducted from the subtotal. Tax is then calculated on the amount remaining after the discount.
Important Note
This generator provides a general-purpose quotation template. It does not determine the correct tax rate, legal requirements, payment terms, or commercial conditions for your particular business.
Before issuing a quotation, verify all prices, taxes, discounts, dates, customer details, and terms. Businesses should follow their own accounting procedures and applicable local requirements.
Frequently Asked Questions
What is a quotation?
A quotation is a document showing the expected price of specified products or services offered to a customer. It normally includes the quantities, prices, terms, and validity period of the offer.
Can I add multiple products or services?
Yes. Select + Add Item to add as many products or services as needed. Each item has its own quantity and unit price.
Can I apply a discount?
Yes. You can choose either a percentage discount or a fixed monetary discount. The generator automatically calculates the resulting discount.
Is tax included in the quotation calculation?
Yes. Enter the applicable tax percentage. Tax is calculated after the discount has been deducted from the subtotal.
Can I use Nigerian Naira?
Yes. Nigerian Naira (₦) is selected by default. The generator also provides several other currency options.
Can I add my business logo?
Yes. Upload a PNG, JPG, or WebP logo using the Business Logo field. The logo will appear in the quotation preview and in the downloaded PDF.
Can the quotation contain more than one page?
Yes. Longer quotations can be downloaded as multi-page PDF documents.
Is my quotation stored on Resouria?
The generator is designed to create the quotation in your browser. The information you enter is used to build the preview and downloaded document. You should still avoid entering information that you do not need for preparing the quotation.